This post provides some tips for creating a good poster.
(Stay tuned, as I keep updating it.)
Check HERE for creating a Poster with PowerPoint.
- There is often way too much text in a poster. Posters primarily are visual presentations; the text should support the graphics. Look critically at the layout. Some poster ‘experts’ suggest that if there is about 20-25% text, 40-45% graphics and 30-40% empty space, you are doing well.
- Remember the poster session will be crowded so design the poster to be read in columns so people can read what is in front of them and move left to right to get the whole story.
- The poster should use photos, figures, and tables to tell the story of the study. For clarity, present the information in a sequence that is easy to follow.
- Include more figures than are in the paper so you can talk to them. Include things that are not in the paper and then encourage them to read the paper. Don’t try to just put all the paper here.
- If it looks like a cut/paste of the paper, people skip that poster since they can read the papers after the conference. Many people find it better to spend time talking with poster presenters that have more to offer than just redoing the paper content paper in big fonts.
- Remember Poster boards look like this.. This is your canvas. Paint us a picture of your work.
- Leave enough margin for pushpin and remember many big plotters cannot get within .5” of the actual paper edge.
- You are free to use colored backgrounds and such but they generally reduce readability.
- You are free to use what ever fonts you like.
- San Serif fonts like Arial are more readable from a distance,
- Serif fonts like times may look more consistent with your mathematics
check HERE for some tips of creating a good poster.
- Start PowerPoint and open “new presentation”
- From the menu bar, select File > Page setup.
- In the box that appears, the first section is “size.”
- Next to the heading “slides sized for,” select “custom” from the pull-down menu
- Required dimensions are 48” wide by 36” high. Click “OK.”
- You will see this prompt: “the current page size exceeds the printable area of the paper in the printer.” It will offer three options: cancel, OK, and fix. Click “OK.”
- Set the slide layout to “blank.” This is done differently in different versions of PowerPoint. If you are having difficulty, type “layout” in the PowerPoint help menu, and you will find instructions on how to create or change slide layouts.
- You can look at the poster at different sizes. Using a smaller size (e.g. 25%) will allow you to see the whole poster at once. Using a larger size (e.g. 75%) will allow you to read your text more easily.
- If you find it difficult to keep track of what you are doing, create a second PowerPoint file, with a regular sized PowerPoint slide presentation. You can make a series of slides and then copy the text boxes and pictures from those slides into the custom poster file
This page provides some inspiring talks.
How boredom can lead to your most brilliant ideas (by Manoush Zomorodi, April 2017 at TED2017)
Do you sometimes have your most creative ideas while folding laundry, washing dishes or doing nothing in particular? It’s because when your body goes on autopilot, your brain gets busy forming new neural connections that connect ideas and solve problems. Learn to love being bored as Manoush Zomorodi explains the connection between spacing out and creativity.
Think Fast, Talk Smart: Communication Techniques (by Matt Abrahams, Published on Dec 4, 2014)
Communication is critical to success in business and life. Concerned about an upcoming interview? Anxious about being asked to give your thoughts during a meeting? Fearful about needing to provide critical feedback in the moment? You are not alone! Learn and practice techniques that will help you speak spontaneously with greater confidence and clarity, regardless of content and context.
Anxiety is normal and natural. anxiety is good to some extent, it makes us focused, so we are not going to overcome it, we will learn to mange anxiety.
It is not a performance, there is no right answer for this, there may be better or worse public speaking, but there is no only right answer for that.
University of Texas at Austin 2014 Commencement Address (by Admiral William H. McRaven, Published on May 19, 2014, duration: 19:26 mins)
If you do not have time to watch the whole address (about 20mins), you can watch this 6 mins good summary at HERE.
The Scientist as Storyteller (by Kip Hodges, Published on May 12, 2011)
A great short video about the value of storytelling skills for scientists and other professionals – writing papers, presenting, etc.
Kip Hodges was a popular MIT professor for several years before he went to Arizona State University for the Founding Director of the School of Earth and Space Exploration.
A great TED talk: The world needs all kinds of minds by Temple Grandin. There is a movie filmed according to her life, Temple Grandin (2010).
“Temple Grandin, diagnosed with autism as a child, talks about how her mind works — sharing her ability to “think in pictures,” which helps her solve problems that neurotypical brains might miss. She makes the case that the world needs people on the autism spectrum: visual thinkers, pattern thinkers, verbal thinkers, and all kinds of smart geeky kids.”
This post provides links to some commonly used online tools.
This page provides some excerpts from some of my favorite books and some online materials about how to improve writing and write well — write concisely and clearly.
Writing is a game of language, meaning, and connection — it is a high level communication between a writer and his/her readers on paper or on computer screens.
Reading is a game of understanding, conversation, and questioning — it is the conversation between you (the reader) and your writer.
Easy writing makes hard reading. —Ernest Hemingway Note: so hard writing makes easy reading.
I love smooth words, like gold-enameled fish Which circle slowly with a silken swish. —Elinor Wylie
=====Some excerpts from books about writing======
The Elements of Style (4th Edition) (by
An excerpt from the book (the emphasis is mine, the same for all excerpts below), “Vigorous writing is concise. A sentence should contain no unnecessary words, a paragraph no unnecessary sentences, for the same reason that a drawing should have no unnecessary lines and a machine no unnecessary parts. This requires not that the writer make all his sentences short, or that he avoid all detail and treat his subjects only in outline, but that he make every word tell.”
Old version of the book can be found online: William Strunk, Jr., The Elements of Style.
The Elements of Style (Audio version freely available on LibriVox , now you can read by your ears by free of charge:). By the way, you can download the audio .mp3 files — — HERE you can download the Whole book (zip file) if its not retrievable on LibriVox website.)
“Writing is a craft you can learn,” says Roy Peter Clark. “You need tools, not rules.”
An excerpt from the tool 21:
In “Why I write,” George Orwell explains that “good prose is like a window pane.“
The best work calls the reader’s attention to the world being described, not to the writer’s flourishes.
When we peer out a window onto the horizon, we don’t notice the pane, yet the pane frames our vision just as the writer frames our view of the story.
An excerpt from tool 13 (Play with words):
“Just as a sculptor works with clay, a writer shapes a world with words.”
Review about the book: On Writing Well has been praised for its sound advice, its clarity and the warmth of its style. It is a book for everybody who wants to learn how to write or who needs to do some writing to get through the day, as almost everybody does in the age of e-mail and the Internet. (check more reviews about this book here.)
Some excerpts from the book:
- A Writer’s Decisions (pp 261 – 262) on the edition I bought (30th anniversary edition):
‘This has been a book about decisions — the countless successive decisions that go into every act of writing. Some of the decisions are big (“What should I write about?”) and some are as small as the smallest word. But all of them are important.’
‘Learning how to organize a long article is just as important as learning how to write a clear and pleasing sentence. All your clear and pleasing sentences will fall apart if you don’t keep remembering that writing is linear and sequential, that logic is the glue that holds it together, that tension must be maintained from one sentence to the next and from one paragraph to the next and from one section to the next, and that narrative – good old-fashioned storytelling – is what should pull your readers along without their noticing the tug. The only thing they should notice is that you have made a sensible plan for your journey. Every step should seem inevitable.’
Fighting clutter is like fighting weeds — the writer is always slightly behind.
New varieties sprout overnight, and by noon they are part of American speech.
Consider what President Nixon’s aide John Dean accomplished in just one day of testimony on television during the Watergate hearings. The next day
everyone in America was saying “at this point in time” instead of “now.”
Examine every word you put on paper. You’ll find a surprising number that don’t serve any purpose.
“It is raining”. There is no need to say, “At the present time we are experiencing precipitation.”
I laughed out loud when I saw this.
“Experiencing” is one of the worst clutterers. Even your dentist will ask if you are experiencing any pain. If he had his own kid in the chair he would say, “Does it hurt?” He would, in short, be himself.
- Definition of a careful writer (pp 302 – 303) on the edition I bought (30th anniversary edition):
‘My favorite definition of a careful writer comes from Joe DiMaggio, though he did not know that’s what he was defining. Dimaggio was the greatest player I ever saw, and nobody looked more relaxed. He covered vast distances in the outfield, moving in graceful strides, always arriving ahead of the ball, making the hardest catch look routine, and even when he was at bat, hitting the ball with tremendous power, he didn’t appear to be exerting himself. I marveled at how effortless he looked because what he did could only be achieved by great daily effort. A reporter once asked him how he managed to play so well so consistently, and he said:‘‘ I always thought that there was at least one person in the stands who had never seen me play, and I didn’t want to let him down.’’’
This is a very good book, very inspiring.
Praise for the book:
One of my favorite parts from the book (see the two pics below):
See below for some more excerpts from the book (the emphasis is mine):
“But, in fact, sentences promise more. They promise nothing less than lessons and practice in the organization of the world. That is what language does: organize the world into manageable, and in some sense artificial, units that can then be inhabited and manipulated. If you can write a sentence in which actors, actions, and objects are related to one another in time, space, mood, desires, fears, causes, and effects, and if your specification of those relationships is delineated with a precision that communicates itself to your intended reader, you can, by extrapolation and expansion, write anything: a paragraph, an argument, an essay, a treatise, a novel. ”
“In the digital age, short writing is king. We need more good short writing — the kind that makes us stop, read, and think.”
“Simplify, but not at the risk of clarity and comprehensibility.”
“Keep it short, but not so short that it creates ambiguity.”
“Understand your audience.” “A good writer is a good explainer. With knowledge of readers and their needs, the writer translates jargon, builds definitions based on what is already known, and leads an audience to greater clarity and new knowledge.”
“The essence of metaphor is understanding and experience one kind of thing in terms of another.”
This book is not categorized under writing guide, but believe it or not, our writing can be improved or at least it will have an impact on our writing after reading it. This book highlights so many issues in language. It is not like a style manual or how-to-write book, but what makes a difference is: in the context of metaphor(s), the subtle implications of a sentence and the inferences that readers might make from its construction.
Metaphor, the authors explain, is a fundamental mechanism of mind, one that allows us to use what we know about our physical and social experience to provide understanding of countless other subjects. Because such metaphors structure our most basic understandings of our experience, they are “metaphors we live by”—metaphors that can shape our perceptions and actions without our ever noticing them.
In this book, Lakoff and Johnson not only discussed how we use metaphorical language absentmindedly in our day-to-day living, but also delved into how we utilize metaphor to structure, conceptualize, and share our understanding of reality. It might not be obvious what exactly the difference is. The authors argue that metaphor is not just a matter of language, but also a process of internally organizing our understanding of the external world. The first half of the book makes the positive case that our perceptions of reality are built upon metaphors. The second half of the book makes the case that other philosophical views fail to adequately account for such conceptual structuring. In the end, the authors argue that an “experientialist” view of truth and meaning not only account for our metaphorical comprehension of reality, but also retain and unite the most compelling aspects of other schools of thoughts that fail to do so.
The first half of the book is a success. The authors provide many and thorough examples of how our understanding of reality is structured metaphorically and how these metaphorical concepts are organized into coherent systems. They provide an explanation of why some mixed metaphors work and why others appear absurd.
The first couple of chapters are pretty good.
The author says “it is good to write clearly, and anyone can.”
Most authors cut weak words when they find them, but some have organized their cutting strategies into useful categories, see below for 5 Principles of Concision from the book:
- Delete words that mean little or nothing [actually, certain, really, kind of]
- Delete words that repeat the meaning of other words [various and sundry]
- Delete words implied by other words [final outcome, each individual, terrible tragedy]
- Replace a phrase with a word [There is a need for voters to –> voters must, the thing to do before anything else –> first]
- Change negatives to affirmatives—unless you want to emphasize the negative [not many –> few, not notice –> overlook, not include –> omit]
=====Some books about reading======
How to Read a Book: The Classic Guide to Intelligent Reading (by
=====Some online materials about writing======
Everyone Can Write Better (and You Are No Exception) (pdf) by Prof. Herbert H. Clark at Stanford University.
My notes: This is just for basic and fundamental writing skill improvement. For more advanced and subtle skills, we need to reference some books such as those I mentioned above, and practice the skills in our everyday writing (such as emails, tweets, Facebook messages, and blogs) and work related writing (such as course assignments, papers, reports, and proposals). With the time goes, we will improve our writing and (writer-reader) communication skills in our grant proposal and scientific article writing.
Style for Students by Joe Schall
Writing Recommendation Letters (A Handbook for Faculty) by Joe Schall
Writing Personal Statements (A Handbook for Students Applying for Scholarships and Graduate Study) by Joe Schall
Guidelines on writing a research proposal (pdf) by Prof. Matthew McGranaghan at University of Hawaii (Manoa)
My notes: I saw Prof. McGranaghan’s this particular great post about proposal writing when I searched for assistant professor positions. I still remember it very well and clearly even though I read it about one year ago, and thought I would like to share it with you:)
Good Writing – Marc H. Raibert (Boston Dynamics, Inc.) – (PDF if not retrievable)
However: 7 Sentence Positions & 2 Uses [bTanya Trusler August 27, 2014] (PDF)
It is about the use of ‘however’ and it is quite good. It also provides some guidance on commas and semicolons in the process.
=====Grant writing resources======
“Left-aligned text may not seem as crisp or neat as justified text due to the ragged right margin, but it provides a relaxed and inviting look. Most websites use left-aligned text and email is never justified. Unlike justified text, left alignment requires no adjusting of uneven spaces between words because imbalances in line spacing always occur at the end of the line (see “left aligned” example above). Also, the ragged right edge of left-aligned, single-column text can enhance legibility by helping the eye find the start of the next line after leaving the end of the previous line; the eye tends to get lost trying to find the beginning of a new line when both margins are flush. For that reason, left-aligned text may increase the ease and speed of reading. Ragged right margins also add variety and interest to text-heavy documents like grant applications.”
“The bottom line is that, while there is no “right” or “wrong” way to align text in a grant application, our recommendation is that applicants use left-aligned text as a way to maximize the readability—and thus reviewer friendliness—of their proposal(s).”
a set of ‘rules’ to use in judging whether a proposal is ready to submit (and to be used by reviewers in judging them) .
Thanks goes to my postdoc supervisor Prof. Alan MacEachren for sharing this with me.
*** How Long Does It Take to Write a Grant?
Part One: How Long Does It Take to Write a Grant? In Praise of Going Slow (by Beth Keithly, PDF)
This is a long list and it is also why I think you need time to develop your proposal. So without further ado, I give you the list (mostly in order of how it should be done):
- Read solicitation/guidelines
- Alert your grant specialist to your intent to apply
- Check out sponsor/program for priorities, funding history, strategic match
- Identify and contact collaborators, including—if needed—external evaluators
- Work with collaborators on roles within the project
- Develop concept paper
- Communicate with program officer regarding the concept paper
- Draft abstract
- Draft narrative/description
- Draft evaluation plan
- Draft budget
- Draft budget justification
- Draft project timeline
- Draft facilities section
- Draft current and pending support
- Draft references
- Request, draft, and collect letters of commitment
- Collect bio sketches from collaborators
- Do internal paperwork for proposal submission, including conflict of interest, IRB/IACUC, and financial disclosure information
- Draft/revise your bio sketch
- Develop figures and tables
- Review and edit drafts based on solicitation review criteria
- Identify colleagues to review drafts
- Send drafts to colleagues for review
- Review and edit drafts based on colleague feedback
- Revise drafts based on feedback
- Send revised drafts to colleagues and Office of Research editors
- Edit and revise drafts based on reviews
- Finalize proposal package, including placement of figures, pagination, special characters, fonts, margins, institutional information, and correctly naming files and placing them in correct format
- Submit complete package to grant specialist
about proposal writing
This stuff, especially the list of attributes in the “Elevator pitch 101” page (PDF), is very relevant to writing a good grant proposal.
=====Info related to scientific writing======
Common mistakes in technical writing (This is a living document, but in case it is not accessible, a PDF here)- Wojciech Jarosz (Dartmouth College)
Conventions of Scientific Authorship (pdf) (By Vijaysree Venkatraman Apr. 16, 2010)
Kosslyn employs a points system, which is explicated on his lab website. Anyone who works with him on a project that results in a paper can earn up to 1000 points, based on the extent of their contribution to six different phases of the project: idea, design, implementation, conducting the experiment, data analysis, and writing. The first and last phases—idea and writing—get the most weight. Those who make a certain cutoff are granted authorship, and their score determines their order on the list. Those who earn less than 100 points are acknowledged in a footnote. “It’s very, very rare that there’s any sort of issue,” he says.